Technical Writers: What They Do and How to Become One?

Technical writing jobs are a hot commodity these days. With technical barriers to entry on the rise, many companies need more people who can write about complex topics in an engaging and easy-to-understand way. Technical writers do not need to have a technical background but they must be able to clearly communicate what is happening behind the scenes of technological advances. In this blog post, we'll discuss what a technical writer is, the salary for a technical writer, and examples of jobs that a technical writer might take on.

Technical Writers: What They Do and How to Become One?

Technical writing jobs are a hot commodity these days.

With technical barriers to entry on the rise, many companies need more people who can write about complex topics in an engaging and easy-to-understand way.

Technical writers do not need to have a technical background but they must be able to clearly communicate what is happening behind the scenes of technological advances.

In this blog post, we'll discuss what a technical writer is, the salary for a technical writer, and examples of jobs that a technical writer might take on.

What is technical writing?

Technical writers explain technical concepts in an easy-to-understand way.

They write about complex topics for a non-technical audience so that they can be implemented more easily by technical staff and/or customers of the technology being documented.

In some ways, technical writing is similar to journalism because it requires technical research skills and the ability to communicate information clearly and concisely.

However, instead of having a broad audience with varying levels of knowledge as journalists do, technical writers have one very specific target market. Typically employees who work on developing or using whatever product has been written about (e.g., software engineers if you're teaching them how to use JavaScript).

Technical writer examples

Key Skills Required: Technical Writing Includes Researching Key Concepts, Communicating Information Clearly, Targeted Audience.

If you're interested in technical writing jobs, the technical writer must have strong research skills.

They need to be able to find information about key concepts and communicate it clearly.

The most important thing is that they are targeting a very specific audience: technical staff or customers with some technical skill but not enough knowledge of how something works behind the scenes.

Technical writers usually work for software companies, web development firms, online publishers (like websites), universities/colleges, etc. who produce documentation on their own products or services.

According to Indeed's data, the most common job opportunities available for those who want to work in this field are software documentation writer jobs.

It is followed by content manager/writer positions and other types such as quality assurance engineer or project lead roles.

What for?

Technical writing is required whenever technical information must be conveyed via text. The text will describe scientific or specialized details and guide the reader in how to utilize that knowledge. Technical writing is increasingly prevalent as a result of its high-tech nature in the workplace and day-to-day life.

Booming demand

Due to the continuous increase in scientific and technological products, the demand for technical writers is expected to rise 12% over the next ten years (2020-2030 outlook), according to the US Bureau of Labor Statistics. The average growth rate for all occupations is 8 percent. Hence, technical writing is a career with above-average job growth.

How to Become a Technical Writer?

A Bachelor's degree is usually required for a technical writer position. Furthermore, background in science or engineering, or experience with such fields, is desirable.

They also need strong communication skills, good writing abilities, and excellent time management and multitasking skills in order to juggle multiple projects simultaneously (e.g., software manuals).


Employers tend to favor individuals with a bachelor's degree in English or a comparable communications-related discipline. Technical writing positions may need applicants to have both a diploma and technical expertise, such as engineering, computer science, or medicine.


Skills for technical writer

Writing skills are vital for technical writing. Technical writers must be able to write in a tone appropriate for their audience, which could range from casual and conversational (e.g., for an online help system) to professional (for software manuals).

  • Critical-thinking skills. Nontechnical people must be able to comprehend complex technical material. Writers must be capable of simplifying complicated, technical information for people with nontechnical backgrounds.
  • Detail oriented. A writer's responsibility includes providing instructions for others to follow. As a result, they must be absolutely clear about each stage.
  • Your mind is a powerful tool. As a procedure or product, it is the responsibility of a technical writer to consider things as if they were someone without technical expertise.
  • Teamwork is essential. Technical writers must collaborate and communicate effectively with other writers, designers, editors, illustrators, and technical personnel to explain their process or product.
  • Technical skills. It is crucial for technical writers to comprehend complicated material. Technical writers might benefit from prior experience in areas such as engineering or science.
  • Writing skills. To be able to clearly convey technical information, technical communicators must have strong writing abilities.

Where to look for jobs

Technical writing work as a freelancer may be found on a variety of internet sites. The following are the most popular:

Of course, your professional network will undoubtedly provide you with numerous technical writing possibilities.

Salary for a Technical Writer

The typical annual salary of technical writers is $74,650.

However, the range goes from as low as $45k to up to around $119k. This amount usually includes base pay plus bonuses and commissions (if applicable).

Job Descriptions

Technical writers generally work for technical companies, technical agencies, and technical departments. Their main tasks involve:

  • Writing manuals such as user guides or troubleshooting tips
  • Providing onsite support by writing documentation in the field of new product releases or technical infrastructure upgrades
  • Developing online tutorials to instruct users on how to use a company's products/services efficiently
  • Writing marketing content such as press releases and technical white papers
  • Broadening the company's reach by writing articles for popular tech websites, blogs or magazines

The technical writing process

We will explain the method by which technical communicators create content. This process includes writing, editing, and verifying documentation for software programs or other products in order to provide

Project preparation and planning

Project planning how to

The writing process: structuring content

Technical writers must identify the main functionalities of a program or piece of hardware.

They might create storyboards and mind maps as well as draft a short synopsis to get a better understanding of all the product's features.

Technical writers must also determine what technical information should be included in their documentation.

They must prioritize the main points from a technical standpoint.

To simplify the explanations and make them more engaging, they are also required to work on diagrams and illustrations.

Technical writing: content creation

Now that technical writers have a clear outline of what they want to convey, they can begin writing the actual text.

The bulk of their work is done in a word processor such as Microsoft Word or LibreOffice Writer.

They must format their content so that the reader can scan the page and easily find relevant information.

This also relates to how they organize the text.

They must consider how to structure it so that users can quickly identify the purpose of each section. To determine this, they must consider the user's perspective.

The writing process: taking notes and conducting research

Taking extensive notes is crucial for technical writers since they need to record every step in the instructions they write.

They must also research the technical terms they use to make sure that their documentation is accurate.

After this phase comes another important aspect: validating information by performing tests to ensure that the instructions are clear and accurate.

The editing process

It's not uncommon that during an organization's implementation stage, documentation may contain errors or misinformation which can frustrate customers or cause them harm.

As such, it is essential that professional communicators go over their work with great attention to detail before publishing it on websites such as help desk software manuals.

Document preparation and publishing

The technical writer must produce a final draft of documentation and necessary illustrations.

At this point, they usually collaborate with graphic designers to ensure that the final product is polished and professional in every way.

Once all of this work has been completed, they can pass on their documentation to the client's technical department who will then implement it into their operations.

What are the different technical documents?

  • Technical reports are used to document experiments or findings that include data, charts and graphics.
  • Technical manuals are step-by-step instructions on how to use a product or service.
  • User and administrator guides provide more detailed information than manuals and can be used to teach users how to perform specific tasks.
  • Training materials are usually more interactive and include video tutorials.
  • Product data sheets provide a brief overview of a product including its specifications, features and specifications.
  • Web content is usually organized around key keywords and typically targets a wider audience than documentation for software products or hardware devices.
  • Standard Operating Procedure (SOP) are used to improve workflows and eliminate human error.

Writing in the correct style

Technical writing style

Technical writing has a rigid, direct, and neutral tone. The information should be presented in the most professional and easy-to-understand manner possible.

As described by instructionalsolutions, a few other elements should be considered

Active voice

The active voice is more readable and comprehendible than the passive voice. Make active voice your preference in your writing whenever feasible.

In active voice, the person who is performing the action is the subject of the sentence.

Active voice example: The dog chased the squirrel.

Passive voice example: The squirrel was chased by the dog.

Accurate word choice

Select your words carefully. Choose the most appropriate word for the situation. Make sure that the document is understandable and precise by including important information.

Overusing pronouns like "it" and "this" may lead to difficulties in determining the antecedent for the reader.

Example: If the light flashes, the best way to fix this issue would be by hard restarting.

Improved: If the light on your router flashes, the best way to fix this issue would be by hard restarting (pressing and holding in) for 3-5 seconds until you get a green light.

Task-based approach

Technical documents frequently give instructions to the reader. As a result, adopting a task-based approach makes the material easier to comprehend.

Consider the sequence of events while writing. This flow offers you a natural guideline for your composition.

Avoid jargon

Technical writers should avoid jargon at all costs. Jargon is a trap for technical writers because if you're an expert in your field, you may be tempted to employ terms that are common to your area of expertise without considering how these words will appear to other readers.

Jargon may be used by a non-expert as a deceptive ploy to pique the interest of experts. Do not be fooled by this ruse. When jargon is required, it should be avoided and only utilized when it is appropriate for certain audiences.

When using uncommon or technical words, define them when they are first used in the text. When abbreviations are used, include the complete term followed by the abbreviation in parentheses for its first usage. These explanations serve as in-text references for those unfamiliar with the subject.

Visual formatting

The visual display, should not be neglected, even though the text is the core feature of a technical document. It's hard to comprehend a wall of text. Even the most explicit instructions might be lost in a paper with poor visual representation.

Images, videos, and links should be added to your content.


Technical writing is the act of preparing, organizing, and presenting information in a clear and precise manner.

It’s typically done in an objective, impersonal tone with no opinion or emotion included.

It can be used to teach users how to perform specific tasks or provide instructions for completing workflows efficiently.

Technical writers are usually experts in their field who write documents such as manuals, web content, training materials, product data sheets and more for businesses looking to improve workflow efficiency while maintaining high-quality assurance standards using task-based approaches that eliminate human error.

Technical writing has strict guidelines when it comes to word choice (choosing the most appropriate word), active voice (the subject performing the action should be expressed in this tense), and formatting (visual representation should not be neglected).

If you want to opt for this new career path, consider adopting a task-based approach while drafting documentation; outline what steps need to take place before moving forward with any other parts of your plan or project.

Technical writing is an ideal job for people who enjoy writing and solving problems.

People with a bachelor's in English or communications-related fields are most favored by employers.

If these tips sound overwhelming, consider hiring a technical writer or offering this service to your business.

No items found.
Latest news